When it comes to formal writing, especially in business or academic contexts, the phrase "with regard to" is often used to introduce a specific topic or subject. It serves as a prepositional phrase that signals the reader about what will be discussed next. While "with regard to" and "with regards to" are both commonly used, there is a subtle difference in their grammatical correctness and formality.
Understanding the Phrase
The phrase "with regard to" is the more standard and widely accepted version in formal writing. It means "regarding" or "concerning." For example:
> With regard to your recent inquiry, we have reviewed the details and will respond shortly.
On the other hand, "with regards to" is considered less formal and is sometimes seen as incorrect by grammar purists. The word "regards" here is used as a noun, which can lead to confusion. However, in some regions, particularly in British English, it may still be used colloquially.
When to Use Each
- "With regard to" should be used in professional, academic, or official communication where clarity and correctness are essential.
- "With regards to" may be acceptable in informal or conversational settings but is best avoided in formal writing.
Examples in Context
1. Formal:
> With regard to the project timeline, we need to make sure all milestones are met on schedule.
2. Less Formal (but still common):
> With regards to the meeting tomorrow, please confirm your attendance by 5 PM today.
3. Alternative Phrases:
- Regarding
- Concerning
- In relation to
- As for
These alternatives can be used interchangeably depending on the tone and style of the document.
Common Mistakes to Avoid
One of the most common mistakes is using "regards" as a verb instead of a noun. For example:
- ❌ I would like to express my regards to the team.
- ✅ I would like to express my appreciation to the team.
Here, "regards" is not functioning as a verb but as a noun, so it's better to use a different expression.
Another mistake is overusing the phrase. While "with regard to" is useful, it can become repetitive if used too frequently. Varying your language can make your writing more engaging and professional.
Conclusion
In summary, while both "with regard to" and "with regards to" are used in English, the former is more appropriate in formal writing. Understanding the nuances between these phrases helps ensure that your communication is clear, correct, and professional. Whether you're drafting an email, a report, or a proposal, choosing the right phrasing can make a significant difference in how your message is received.
